Rules & Conditions

Confirmation of booking

No tentative bookings will be made. Suggested dates may be given to you, however we have no obligation to reserve any dates for you until a deposit is made as confirmation of your booking

• Minimum deposit required for groups of 25 or less - $200.00
• Minimum deposit required for groups of 25 or more - $300.00

A booking will only be confirmed if a deposit is received within 14 days from the date of the booking.

Sole or Shared Use
We do accept small group bookings, however we reserve the right to book in other groups to share the Centre facilities as needed. Each group will be assured of their own meeting facilities and recreation areas. The dining room caters for 200 people, and each group will have their own designated area in the dining room.
Other facilities such as games room or sports equipment may need to be shared depending upon the specific requirements or programs of each group.

If your group requires sole occupancy of our Centre, then we require final numbers being equivalent to the cost of 75 single adults per day, for the length of your booking.

Notice of cancellation of booking
If cancellation is made 6 months before the date of your booking, then a full refund of your deposit will be made.
If cancellation is made between 3-6 months before the date of your booking, your deposit will be refunded only if Bethshan Camp & Conference Centre can secure another booking for that particular date.
If cancellation is made 3 months or under the date of your booking, then no refund will be given.

Final Numbers
10 days prior to the date of your booking, it is the leaders responsibility to confirm the final numbers of guests and any special dietary requirements. Final numbers will locked in at this stage. Menus are planned and catering is arranged on the basis of your final numbers If from the time of locking in your final numbers to the commencement of your camp, changes occur to your final numbers with an increase by 2 - 3 people we can generally cater for these without notification. Should they increase by more than these numbers we request you inform us immediately numbers increase, so additional accommodation and catering can be arranged.

On arrival at the Centre any changes of names or numbers of guests needs to be notified to the Office.
If the number of guests attending is less than the final number quoted by you, then you will be required to pay for the un-attending guests.
If the number of guests should exceed the final number quoted, then the additional guests above your final numbers quoted will be charged for and included on your invoice

Casual day visitors are welcome to come to the Centre to participate in your program, but day visitor numbers need to be confirmed when final numbers of guests are given and which meals they will be in attendance for. The charges are:

Casual Day Visitors :
Adults & Students: $10.00 per day + meal charges below:
Children 3 -12 yrs: Meal charges below apply only:

Room Usage
Our Office staff will allocate the necessary rooms for the number of guests in your group or they will assist you in allocating guests to rooms if you wish to be involved with this. As the Centre has a range of accommodation - single, twin, double, family rooms and dormitories we ask that the best bed coverage is arranged. We have made a commitment to keeping the costs at the lowest possible price, so that no one is excluded from being able to come to our Centre. The prices we quote are on a share basis of the rooms. There are only a few rooms that are specifically single room accommodation, and these are usually reserved for speakers, facilitators, camp leaders or those with special needs. An additional charge will apply for those guests who require their own room and are not able to share for any given reason. Single usage of rooms will only be allowed subject to availability.

Payment Conditions
Payment of all outstanding monies must be paid prior to leaving Bethshan Camp & Conference Centre. Cheques and cash are acceptable. Credit card facilities are not currently available.

Property Damage and Loss
All breakages and losses to the Centre's property or equipment are to be reported immediately to the Office. They will be invoiced to the group. The Centre takes no responsibility for the loss or damage to personal property. Guests are only permitted to access buildings to which they have been allocated